15 Time Management Hacks for StartUp Productivity

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Working Full Time and being able to manage your time most appropriately is something best done as early as possible.
Take it from my mistake of not utilising my time effectively for 6 years. I didn’t know how many hours I was working. In the past 2 years,104 hours as it turned out. Sleeping 5 hours a day. I felt like an additional cast to the Walking Dead.

The earlier in life that you start, the better such skills will stick with you. Mastering these time management hacks will help set you up for a bit more happiness in what you do. Allow you to create extra time in your day. Those bonus hours you can use to follow your dreams. Start a business or spend those work hours and a little bit of personal time to be an entreployee!

You don’t have to religiously stick to it soon as you make it – but it will give you a guideline.

There are 168 hours in a week. Your job takes up 40, your sleep takes up 56, and you are still left with 72 hours to build your business. You can utilise those 72 hours. For making you the best of what you can be.

1 - Use a calendar app or calendar notebook. Hack I use a simple excel page (in the startup toolboox!)

Keeping all of your appointments in your head is ineffective. I have let many people down.
Writing it down – has this strange effective aurora to make to commit to it. Create a simple excel sheet (which you can find in the Business StartUp Kit, then buy a small diary and also use something like Google Calendar or the one in your smart phone.

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The first rocket to the moon was around the same tech power as your phone. We use it for cat videos and people getting KO’d for pranking the wrong girl. This is the least we can do to make our life better with in the era of technology.

2 - Use a task management tool – write it down

I hate to-do list. It’s BS. It keeps growing. However it’s crucial to have a list you want to achieve. Every morning, work out what needs to be done. Then, remembering the 80/20 rule. Write down 3 things you would like to achieve by end of the day.

3 - 8 hours sleep each day

Your work reflects you.
When I was sleeping 5 hours everyday. I did mediocre in everything.
I felt like a clown at the end of every day.

I wanted to be the Luckiest guy in the world. When I started to look after myself physically. My work started to look physically good too.

4 - Review of the past 7 days

Warren Buffet was king at this. You have to manage yourself. Learning how to do a weekly review is one of the best time management habits one can develop. Go through the following steps:

– First, review your calendar for the past week and the current week – look for loose ends, meetings and other matters that need further attention.

– Second, review your interaction with everyone. What did you do right and how can you improve your conversation with them?

– Third, review your goals for the year and make plans to work on them in the coming week. My life changes every 6 months, week by week. Understand what you can do next.

Repeating past mistakes is one of the worst ways to misuse your limited time. That’s why it makes sense to have review your self, work, your ability to deliver and your habits regularly.

5 - Plan to achieve 2 hours of real work per day

You been working all day. You need motivation. Don’t push yourself. From the 80/20 rule. Do what excites you but is equally important. Each minute adds up. Make the most of it.

6 - Single task at a time

Multitasking is a wasteful way to work. Instead, you will achieve more if you choose one activity at a time. You are not a cyborg. Even cyborgs can’t multi-task well. They keep falling down. Enjoy being in the moment.

7 - Separate strategic and “brain dead” tasks

Focus on what will take you forward. Most times, the 80% will disappear by executing the 20%.

8 - Accomplish large projects by bite-size smaller tasks

Bite-size over couple of days or weeks. Even months. Over-night success comes from 6 years of hard work. Be ready for it. but don’t force yourself.

9 - Learn to delegate tasks effectively at work

One can generate their self in to clones! Where your clones are better then you. What can be outsourced – find a freelancer to do it for you. So you can focus on the things only you can personally do. Focus on what you are good at.

10 - Set deadlines for every task

Giving deadlines to your self is one of the best ways to move forward. A task without a deadline is likely to frustrate you after all.

11 - Schedule travel time on your calendar

Travel time is a reality that we need to learn to manage. For example, you may realise that it takes you 10 minutes to travel from your main office building to a nearby client building.

Punctuality is key. I’ve always disliked being late and I also find it to be incredibly disrespectful. It doesn’t matter if you’re a celebrity or a carpenter, a politician or a painter, a model or a musician, we all only have 24 hours in a day, and no one’s time is more important than anybody else’s.

12 - Put personal rest and relaxation on your calendar

You can be the luckiest person in the world. Of the 4 key skills for it is physical and spiritual aspect. If you are driven to achieve results, it is easy to neglect yourself and work all the time.

That’s why it you should always have time on your schedule for enjoyable activities.

13 - Celebrate the small things

I try to improve by 1% everyday. It makes me 365% better at the end of every year. That is a big achievement. I try to celebrate that 1% everyday in a small way.

Make time. If needed, cancel something from your week to celebrate. Go out for a hike with a friend. Coffee and do nothing at Costa for an hour or take your family out for a dinner. You deserve it.


14 - Learn to say no effectively

Saying yes to new responsibilities is a great way to grow your career when you first get started. Then you start doing things you hate. You start to hate the person because they need it done and you don’t want to do it any more. Then you start to hate yourself because you start to let people down. Then everyone hates you because you have no punctuality. Shooot*#@?!

Learning to say NO was the best thing ever started to do. I only say YES to things that I am passionate about and where it will add value mutually to me and those around me. Understanding yourself is essential to managing your time. For example, if your top value is family then you will have to manage your work requirements according to that value. Say YES to your family.

Discover what is valuable to you.

15 - Admit mistakes quickly and move on

Stop covering up. Stop lying to others and to yourself. If you make a mistake. Own up to it and move on. Don’t wastes everyone’s time including your own. You can achieve much more in life if you admit your mistakes, solve the problem and move on. 70% of success is failure. Mistake is a failure you learn from.


People who care about you will forgive you. If they don’t, then say NO. You don’t need those around you who won’t support your flaws that you are trying to change. If you are not trying to change your flaws, then they will cut you out of your life. How are you adding value to yourself and those around you?

Time is a tool that allows you to develop ideas to add value to yourself and those around you. I love my network because they add value to me and I try my hardest to do the same back. Maximising my time tool has allowed me to utilise the value I can add to those in my network.

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